| Summary on the map of corruption risks at JSC ‘M. Narikbayev KAZGUU University’ | ||
| Corruption risks | External features | Mechanisms and procedures adopted by the University for reduction |
| Nontransparent generation and allocation of the University’s budget |
1. The absence of a budget committee or a similar collegial body in the university approving the budget (or its nominal nature); 2. The absence (or nominal nature) of a specific and working procedure for generating and considering the budget requests; 3. The lack of final decisions protocols on the approval of specific budget items; 4. The lack of established channels for informing divisions about the results of budget requests consideration; 5. Frequent reallocation of funds between various budget items; 6. Nontransparent allocation of overhead expenses |
1. In the process of budget generation and allocation, the University is guided by the Regulation on current and long-term planning. According to the Regulation, there is a clear procedure for budget generation and approval. The budget working group generates and preliminary approves the University’s budget for the current year. The budget is finally approved by the Collegial Executive Body of KAZGUU – the Executive Board. 2. The Budget Working Group approves the budget requests, which are filled in by the Heads of structural divisions and are submitted for consideration and discussion by the Budget Working Group. 3. According to the results of the structural divisions’ budget consideration, the Budget Working Group generates a common budget with specific items and submits it for approval to the Executive Board. The Board approves the University’s budget for the current year at an official meeting by drawing up the Protocol. 4. After the budget approval through electronic document flow, budgets are sent to structural divisions. 5. According to the Regulation, in a timely manner and following the submitted requests and clarifications, the funds are reallocated by the Budget Working Group between the approved budget items, but within the framework of the approved fixed budget of the University. 6. The University does not plan overhead expenses in budget generation since the detailed cost breakdown and specific budget items of the University are generated and approved by the Budget Working Group. 7. According to the requirements of the Law of the Republic of Kazakhstan ‘On Joint-Stock Companies’, the University’s external audit is conducted annually by independent auditors over the past year. 8. Internal documents on budgeting and financial activities can be found here. |
| Misuse of assets and fixed-capital assets |
1. A large number of rental areas withdrawn from the lecture halls; 2. Transferring laboratories and training grounds for practical skills as leasing to third parties for business purposes 3. A large number of third parties’ events held within the University; 4. Transferring the University’s living space (corporate apartments, dormitory rooms) for rent or for free use to third parties; 5. Transferring the University’s vehicles for rent or free use to third parties. |
1. A transparent procedure for planning revenues through the use of fixed assets. The University is guided by such internal documents as Contracting procedures of a civil law character, Regulation on providing employer-rented housing and improving the living conditions of the University employees, Rules for rent and lend-lease of the University’s property. 2. Lecture halls, laboratories and training grounds for practical skills are leased out only after the schedule is approved by the Registrar’s Office, the educational process is begun and information about the free space is provided. 3. The rent cost is set in accordance with the schedule of costs per 1 square meter of the rented space approved by the Executive Board. 4. The University’s website covers all the activities conducted by the third parties only within the framework of partnerships and for the University’s Charter purposes. 5. The transfer of the University’s living space (corporate apartments, dormitory rooms) is carried out upon the requirements of the Regulation for rent and lend-lease of the University’s property, Regulation on providing employer-rented housing and improving the living conditions of the University employees upon which the report on the housing commission / Board meeting is drawn up. Transferring the living space to third parties is possible only if there is free space and there are no applications for housing from students, employees, and faculty. Transferring the University’s vehicles for rent or free use to third parties is carried out upon an appropriate decision (Protocol) of the Executive Board. 6. Annual report on the use of assets and fixed-capital assets to the Board of Directors. 7. Annual approval of the independent audit report, including the use of assets and fixed-capital assets, by the General Meeting of Shareholders. 8. Internal documents on the intended use of assets and fixed-capital assets can be found here. |
| Nontransparent procurement of goods and services |
1. Attracting the same suppliers regularly; 2.The lack of clear criteria for suppliers’ selection; 3. The lack of a transparent procurement planning procedure; 4. Systematic unscheduled procurement; 5. Procurement of works and services similar to the works and services performed by University faculty and staff; 6. Procurement of goods, works and services at above-market prices (without providing ample justification); 7. Wrong choice of public procurement methods (on a competitive basis, from one source, etc.) |
1. The University has developed a procedure for attracting suppliers in accordance with the approved Regulation on the procedure for making applications, purchasing goods, works and services for the University’s needs and upon the Budget Plan for the current year. 2. In accordance with the Regulation, the University has developed clear criteria for the suppliers’ selection and established a planning procedure for procurement of goods, works and services, while the University pays due attention to the quality-cost conformity. Structural divisions comply with the procedure, which has an effect when making the report upon the meeting for selecting potential suppliers. 3. The procurement of goods, works and services for the University’s needs is carried out with the obligatory approval of the Financial Department for compliance with the need and availability of budget funds. 4. The procurement of goods, works and services is carried out upon the price offers monitoring in the market. The university pays attention to the quality of the products provided (goods, works and services). 5. Public procurements by the University are carried out within the framework of the Regulations on public and commercial electronic platforms for the University needs and are approved by the authorized body of the Law of the Republic of Kazakhstan ‘On Public Procurements’. The University acts as a Supplier. 6. Internal documents on the procurement (purchase) of goods, works and services can be found here. |
| Nontransparent procedure for hiring and promotion of employees |
1. Sole decision-making on the hiring/promotion of an employee by the Executive Manager or the Head of a structural division; 2. The lack of clear criteria for admission to specific positions of the University and qualification requirements for candidates; 3. The lack of a transparent procedure for selecting personnel and making other personnel decisions. |
1. According to the internal documents of the University (Regulation on the faculty of KAZGUU, Regulation on the ranking score of the activities of KAZGUU faculty and the Regulation on the selection of KAZGUU staff), an appropriate commission is created for hiring / promoting an employee, an Order for appointment/transfer to another position is issued by the Chairman of the Board. |
Regulations
